CHINA INTERNATIONAL GALLERY EXPOSITION 2009 APPLICATION CONDITIONS
1. Preface
The CIGE 2009 Organizing Committee (referred as the Committee) has the sole rights to issue and actualize the Application Conditions and to modify and interpret the documents. All applicants and participants (referred as Exhibitor) shall fully comply with the Exhibitor Application Conditions.
2. Exhibition Dates and Venue
Dates: April 16 - 19, 2009 (Preview April 15)
Venue: China World Trade Center Exhibition Hall
Address: No.1 Jian Guo Men Wai Avenue, Beijing, China
The China World Trade Centre Exhibition Hall is approximately 13,000 m², which includes both the 1st floor (Area A, B, C) and 2nd floor (Area D).
3. Organization
The Organizing Committee obtains the ultimate responsibility of organizing the CIGE.
4. Admission Requirements
a. Requirements for Gallery Exhibition
- Complete the Application Form for Gallery Exhibition.
- Continuous operation as a professional art gallery in a permanent exhibition space.
- Represent living artists, exhibit and sell international artworks of 20th & 21st century.
- The categories of the exhibits include painting, sculpture, photography, multimedia work, and Installation, etc.
- Exhibition program which fulfills the objectives and interest of CIGE to realize a high-quality art event.
b. Requirements for Mapping Asia - Young Asian Artist Solo Shows
1. Artwork Type: Painting, Sculpture, Photography, Multimedia Work, Design, and Installation etc.
2. Artists: Born after 1970, in a country in Asia or from Asian descent.
3. The works presented in Mapping Asia must be suitable within the technical dimension.
4. The application must be submitted by the artist’s representative or collaborative gallery.
Technical Dimensions
1. Location: Area D, 2nd Floor of China World Trade Center Exhibition Hall
2. Booth Sizes: 42 m², 36 m², 32 m², 27 m²
3. Panel Dimension: 2.8m (height) x 1m (width), 6cm thick, white color
4. Area D Ceiling Height: 3 m
The Application Documents Must Include:
1. Complete Application form for Mapping Asia - Young Asian Artist Solo Shows
2. Artist biography
3. Photo(s) documentation of previous works or projects (one or two photos)
5. Application Deadline：October 30, 2008
Application received after the deadline will not be considered.
6. Confirmation of Participation
a. All applicants shall guarantee the accuracy and objectivity of the information provided in the applications. After the review of the applications, the Committee will send confirmation letters to admitted exhibitors before October 30, 2008.
b. The Committee shall have the rights to urge an exhibitor to make correction, or even revoke the exhibitor's right of participation without refund of the received booth rental if the exhibitor provides false information during the application process.
c. After the an exhibitor’s participation is confirmed, the exhibitor will be provided with an Exhibitor Manual containing detailed schedule, forms, specifications and other useful information, etc.
7. Allocation of Booths
The booths are allocated by the Committee according to the theme and overall layout of the CIGE. The Committee only considers the preferred booth size listed in the application form as reference. Exhibitor does not have right to demand a particular booth location. The Committee has the rights to reallocate the booths and make the final decision. Exhibitor shall support the final allocation of the booths. On the acceptance of the final allocation, the full booth rental shall be paid within 7 days upon the receipt of the confirmation letter.
Any objection to the allocation of the booths shall be submitted to the Committee giving the reasons in writing within 7 days upon the receipt of the confirmation letter. If there is no objection submitted within 7 days after the confirmation letter is received, the allocation will be considered accepted by the exhibitor.
8. Booth Rental
a. As for booths of Gallery Exhibition, please refer to the Application Form for Gallery Exhibition.
b. As for booths of Mapping Asia - Young Asian Artist Solo Shows, please refer to the Application Form for Mapping Asia.
9. Terms of Payment: Full payment in one time
a. On the acceptance of the final allocation, the full booth rental shall be paid within 7 days upon the receipt of the confirmation letter. The Committee will not reserve the booth for exhibitor who fails to pay the full booth rental before the deadline.
b. If the Committee needs to reallocate a booth for an exhibitor due to the overall layout of the exhibition area after the booth rental is paid, the balance resulted from the adjustment shall be charged or refunded.
c. The received booth rental is not refundable if an exhibitor withdraws from the CIGE due to his own reasons.
10. Entitlement to Use a Booth
a. An exhibitor is entitled to use the booth after the full booth rental is received by the Committee.
b. The Committee shall have the rights to urge an exhibitor to make correction or revoke an exhibitor's right of participation without refund of the received booth rental if the exhibitor sublets an entire or a part of a booth to another party and display unauthenticated exhibits or unregistered exhibits. The exhibitor shall be liable for all damages caused by above acts. If the aforementioned acts result in a loss of a third party, the exhibitor shall bear all the responsibility.
c. Exhibitor shall guarantee to display authenticated exhibits. The Committee reserves the rights to obtain the complete details and related information of the artworks and retain the purpose of any form of non-profit advocacy rights. After the installation, the Committee will inspect the exhibitors' booths, and reserve the right to prohibit the exhibits which do not meet the requirements of CIGE.
d. After an artwork is sold, the exhibitor shall pay the tax according to the Tax Law of People's Republic of China.
11. Procedures for Booth Design and Usage
a. Exhibitor shall make the booth design sketch in the Booth Design Form provided by the Committee and submit the form before February 15, 2009. The Committee shall consider the submitted booth sketch by the exhibitor to be the final design. Fail to submit the booth sketch before the deadline shall be regarded as forfeiting the right to design the booth, and such losses shall be the sole responsibility of the exhibitor, and the Committee will install the exhibitor’s booth according to standard booth design.
b. Exhibitor shall submit the Additional Facility Order Form together with the Booth Design Form if additional facility is needed for booth set up.
c. During the installation period, exhibitor is not allowed to adjust the booth arrangement based on the previous confirmed booth design.
d. Exhibitor is not allowed to hang or attach gallery logo or promotional poster on the inside or outside panels without permission by the Committee.
e. Apply spraying glue or silicone on the panel is prohibited. Exhibitor will be charged for damaged panels, the cost will be RMB 1,000 per panel.
f. Exhibitor will be charged for painting or writing on the panel without permission, the cost will be RMB 1,000 per panel.
g. All materials used for decorating or covering of the booths must be non-flammable material. Exhibitor must comply with any instruction given by the relevant authority in order to avoid any risk of fire.
h. Open wire is prohibited in the booth according to regulations of the Fire Department of Beijing and the exhibition hall.
i. Exhibitor must not damage the booth floor for booth installation. Relevant compensation will be charged according to the damages.
12. Services
a. Transportation: The Committee will assign a transportation company to provide artwork transportation and crate storage services.
b. Accommodation: CIGE 2009 recommended hotels at different ratings near the exhibition hall will provide the most preferential price for all exhibitors.
c. Booth Cleaning: The Committee shall assign a cleaning company to maintain all public spaces in a clean and tidy manner during the CIGE.
d. Information Center, Coffee Area, Lounge, and VIP Lounge etc are available inside the exhibition hall.
e. Business Services: The exhibition hall provides a business service center including fax, photocopy, booth construction tools and catering services, etc.
f. Other Service: Airport reception, interpreters and labors will be provided with charges.
13. Catalogue
The Committee will publish a bilingual catalogue to present the information and artworks of all exhibitors. The Organizing Committee reserves the rights to finalize the contents and design of the catalogue.
a. The Committee will not publish the images in the catalogue if the images are not submitted according the requirements listed in the Catalogue Registration Form. The exhibitor shall bear all damages due to the improper submission. Fail to submit the information and images before the deadline (January 15, 2009) shall be regarded as forfeiting the right to publish in the catalogue, and such losses shall be the sole responsibility of the exhibitor.
b. Exhibitors can provide reference design of the pages for the catalogue in PDF format. The Committee will consider it according to the overall design.
14. Publicity
a. CIGE 2009 will establish an exclusive PR campaign under the support from over 150 media partners, including art, finance, luxury and fashion & life style media, etc.
b. CIGE 2009 Advertising coverage is throughout Asia-Pacific, America, Europe and all active art markets around the world, and CIGE PR team will collaborate with Media partners to program in-depth CIGE feature reports on Magazines, Newspapers, Websites, TV and radios, in order to promote the fair among art professionals and the public.
c. On-site interview room and live reporting point will be set up inside the exhibition hall.
d. Throughout the PR campaign, CIGE media team will arrange a series of interviews or PR activities for exhibitors and participating artists.
15. Intellectual Property
Exhibitor shall guarantee all the exhibits on display or for sale and all the documents submitted do not violate the intellectual property rights of a third party. Exhibitor shall bear the responsibility for the losses caused by the violation.
16. Insurance
Exhibitor must insure the exhibits and property which are in connection with the CIGE against all risks. If an exhibitor fails to insure the artworks, the Committee shall not bear any responsibility in case of direct or indirect losses and damages that the exhibitor suffers.
17. Security
a. The Committee will provide 24-hour security service with closed circuit, monitors and other security installations during the CIGE.
b. In order to ensure the full safety and security of the venue, any removal of artworks from the venue is prohibited during the installation. From the opening of preview through the dismantling period, any one who removes articles and artworks from the venue shall be accompanied with a voucher sealed by the Committee.
c. Exhibitor shall be responsible for the safety of the exhibits and property and assign personnel to attend the booth all the time during opening hours. The security staffs shall be in charge of the safety during closing hours.
d. Exhibitor shall not take additional artworks which will not be exhibited in the CIGE into the exhibition hall without the permission by the Committee.
e. Exhibitor shall comply with the regulations regarding to the fire precautions, safety and security in the exhibition hall. Exhibitor who causes damages to the Committee or a third party by negligence or with the intention shall make the compensation. Exhibitor shall be responsible for all damage to persons and property caused by booth installation, furnishing, exhibits, or by his staffs or agents.
18. Force Majeure
Under the circumstance of compelling reasons or in the case of force majeure including earthquake, catastrophic weather, war, strike, turbulence and epidemic etc, the Committee is entitled to postpone, extend, and shorten the event duration. The Committee is not liable for incurred costs exceed the booth rental.
19. Legal Effects
a. Once the Application Form is submitted, an exhibitor shall be regarded as absolutely accepting the Exhibitor Application Conditions, which are legally binding between the exhibitor and the Committee (the photocopy and fax file has the same validity as the original Application Form).
b. The CIGE 2009 Application Conditions are written in Chinese and English Versions. In case of any discrepancy, the Chinese version shall prevail. All the legal affairs during the execution of the conditions shall be governed by the current laws of People's Republic of China. Any dispute shall be brought to the People's Court of Dongcheng District in Beijing, China.
June 2008
CIGE 2009 Organizing Committee